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UP2018 - Venue, Travel, Accommodation and Visa

Venue and Housing | Hamburg | Transportation | Language | Visa |

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Venue and Housing

The conference will take place at the five star Grand Elysée Hotel Hamburg directly situated on the Moorweidenpark at Dammtor railway station, a stone’s throw from Alster's lake (15 min. to walk) and the city center. The centerpiece of the foyer is their beloved Boulevard with four restaurants, the famous Bourbon Street Bar and the Boulevard Café.

The conference organisation has arranged for rooms directly at the conference location of the Grand Elysée Hotel in Hamburg. The deadline to reserve via the direct link is now passed.

Still looking for an accommodation at the Grand Elysée Hotel in Hamburg? No worry, guests wishing to reserve can now directly call / email the hotel to check the availability. Mention UP 2018 to still obtain the conditions mentioned below.
Phone: +49 40 41 41 20

Cost per night 170,-€ including breakfast for a grand classic room 30 m² used as a single room. The room can also be used at double occupancy at an additional cost (+20€).
The system will allow to make your reservation for the following time period: between Saturday 14 July and Saturday 21 July 2018 but the stay can be shorter. Please validate your correct check-in and check-out dates.
A free cancellation is possible 3 days up to arrival. Late cancellations will be charged with 90% of the entire stay.

Elyseum Wellness & Spa as described below is at no cost for those who reserve via the direct link.

Procedure to reserve:
Proceed online via the link. Validate "Book now". The system is automated for a room used at single occupancy. In case it needs to be for a double occupancy, please change the number on the top left. Validate your check-in date. Validate your check-out date. Confirm dates of stay or go back. Click on the image to view your reservation details. If all correct, click "book" and fill out the requested information.

The system is equipped with an automated counting. If the quota is reached, additional rooms may still be available upon request. In that case, please contact the hotel directly to look for their availabilities:
Phone: +49 40 41412 222 / Email: or contact the European Physical Society (

Description of the room:
The grand classic room (30 sqm) is a spacious and elegant room including: - openable, soundproofed windows - marble bathroom with either bath or shower as well as bidet - comfortable, king-size double beds, can be separated into single beds - deluxe pocket-sprung mattresses with antiallergic bed linen on request - writing desk, TV, easy chair - high-speed Wi-Fi for free - laptop safe - complimentary mineral water and fresh fruit on arrival.

Buffet breakfast is included in the room rate. The breakfast restaurant so called "Le Parc" is open Mondays to Fridays from 6:30 to 11:00 am and on weekends from 7:00 to 11:30 am. Guests will enjoy the full Grand Elysée breakfast buffet, featuring a large selection of regional products and specialities.

Arrival and departure:
Rooms will be available on the day of arrival from 2:00 pm. Guests shall vacate their rooms by 12:00 pm on the day of departure.

More to know about the hotel:

  • Internet: The whole hotel is equipped with high speed WI-FI, which can be used free of charge round the clock.
  • Elyseum Wellness & Spa: As a hotel guest forget the stresses of daily life in the Elyseum Wellness & Spa. The use of the pool and relaxation area is free for the hotel guests. The sauna and fitness areas are charged 7,00 EUR per day. For the guests who reserved via the upper hotel link the wellness area (pool fitness and sauna) are offered and the additional cost will not apply.
  • Parking at the hotel (at additional cost):
    The hotel has underground parking spaces. The maximum height is 2,05m.
    The following charges will be applicable per car:
    Up to 30 minutes: Free of charge. Any further 30 minutes: EUR 1,30
    From 7 hours: EUR 18,00 per day.

  • The hotel is located close to a parc (Schanzenpark) and the Dammtor railway station, not far from the historical heart, the commercial Jungfernstieg quarter and the Alster lake (15 minutes to walk).
  • Restaurants: 6 restaurants are directly located at the Grand Elysée Hotel. These are among the best restaurants in Hamburg:

    Piazza Romana (Italian cuisine and Mediterranean fish specialities from the Hamburg fish market).
    Opening hours: Lunch Monday - Friday 12:00 - 14:30. Daily changing lunch menu at 15.00 EUR.

    Brasserie Flum (French cuisine but also fisch oysters, lobsters, vegetarian food).
    Opening hours: Monday - Friday 12:00 - 17:00.

    Boulevard Café
    (culinary specialities, delicious snacks or home-made cakes, tarts and drinks). Opening hours: Monday - Wednesday 07:30 - 24:00, Thursday & Friday 07:30 - 24:00, Saturday 07:30 - 01:00, Sunday 07:30 - 01:00.
    Piano music: Monday - Wednesday: 16:00 - 24:00, Thursday - Saturday: 16:00 - 20:00, Sunday: 15:00 - 20:00. Jazz and swing band: Thursday - Saturday: 20:00 - 24:00

    Oyster Bar
    (cocktail creations and fresh seafood: seafood platter with oysters, langoustines, river crabs, shrimp and lobster)
    Opening hours: Monday - Sunday 12:00 - 24:00. The kitchen is open daily 12:00 - 23:30

    Bourbon Street Bar
    (with evening daily live music - jazz)

    Opening hours: Monday - Thursday: 17.00 – 1:00, Friday - Saturday: 17.00 – 2:00, Sunday: 17.00 – midnight. Food orders can be placed until midnight. Perfect at the end of the day or to ring in the evening, the Bourbon Street Bar is where you can enjoy your favorite cocktail in pleasant company, chat with both locals and international guests, watch live sports TV in HD quality or simply relax to some live music.
    Piano music: Monday - Wednesday: 16:00 - 24:00, Thursday - Saturday: 16:00 - 20:00, Sunday: 15:00 - 20:00
    Jazz and swing band: Thursday - Saturday: 20:00 - 01:00

    THEO'S Prime Beef Steakhouse (for beef and steak fans).
    Opening hours: Monday - Saturday beginning from 18:00.


Grand Elysée Hotel
Rothenbaumchaussee 10, 20148 Hamburg, Germany
Phone +49 40 414120
Website: View The Grand Elysée Hotel Hamburg

Elysee Hotel

The Grand Elysée Hotel Hamburg is ideally located a few minutes by foot from the ICE and Metro railway station at Dammtor and close to Hamburg’s city center, Alster lake and Moorweidenpark. The hotel’s surroundings offer everything the heart desires.

From the main Train Station (Hauptbahnhof) of Hamburg:

The Grand Elysée is by the Moorweiden-park, opposite Dammtor railway station (3-minute walk).

From the airport:

A taxi journey from Hamburg Airport to the hotel should take approximately 20 minutes. Alternatively, you can make use of the S-Bahn suburban train link and take the S1 to main station and change there for suburban train S11, S21 or S31 towards Dammtor (approx. 30 min.). Departure at opposite platform.


  • Arriving by plane. One can easily reach the city centre using public transportation.
    With the S1 S-Bahn (metro rail network) line, you can travel from the Hamburg’s Hauptbahnhof (main railway station) to the airport and back; the journey takes only 25 minutes one-way, and the service operates every 10 minutes. The station, “Hamburg Airport (Flughafen)” is directly in front of the terminals and is quick and easy to reach by elevator, escalator, or stairs. The U1 U-Bahn (underground rail) passes through Ohlsdorf, a junction station for U-Bahn and S-Bahn lines. From there, the S1 operates directly to Hamburg Airport. Download the H V V transportation map.

  • Arriving by train. International and domestic trains arrive at the Hamburg main train station. 

     Cities commonly traveled to from this station:
     Frankfurt, Düsseldorf, Köln, München, Berlin, Zürich, Copenhagen.




Hamburg Alster Lake

With 1.8 million inhabitants, Hamburg is the second-biggest city in Germany and it offers singular features to its guests: Arts and culture at its finest, worldwide successful musicals, superior and entertaining theatre, a great variety of hotels, excellent restaurants, exquisite shopping possibilities, exciting night life and loads of historical landmarks that were left by the 1200 years old history of the city.
Hamburg is young, modern, friendly and open to the world - and a city full of contrasts at the same time. On the one hand, the colourful and simultaneously poorest quarter of the city, St. Pauli with its Reeperbahn, the most sinful mile in the world. On the other hand the rich and tidy quarter Blankenese with its numerous villas and romantic-beautiful views from the Elbhang and the lower beaches of the river Elbe. Each corner of Hamburg looks different but nevertheless everything joins together harmonically. And in the Port of Hamburg, in the heart of the city, ships from all over the world land.
The "Altstadt" (Old City) really is the oldest quarter of Hamburg and the main attraction for many tourists. The most well-known are probably the Chilehaus (Chile House) and the Kontorhäuser (Office Buildings) at Burchardplatz but also Sprinkenhof, Mohlenhof and Messberghof are popular destinations for tourists.

At some places the "old Hamburg" can be pictured very well, e.g. in Cremon street. Here, you could formerly find store and residential houses with a loading canal and a street front so that trade goods could be transported by land as well as by sea. Deichstrasse (Dyke Street), an old traders' street with store and residential houses from the 17th to the 19th century also reminds of old times. Numerous excellent restaurants and pubs invite you to stay.

More information can be given by the Hamburg Tourist Information


English will be the official language of the conference.

Passport and visa requirements

The legislation on entering and staying in the Federal Republic of Germany varies somewhat depending on the country of origin of the person entering. The most general distinction is between citizens of EU or EEA countries and those of other countries. You are advised to enquire well in advance about the entry regulations that apply to you by consulting the nearest German embassy or consulate or a HWF office in your home country.
Legislation on Foreign Nationals
Citizens of EU or EEA countries only require a valid identity card or passport to enter Germany. They also enjoy unrestricted freedom of movement in Germany and the same rights as Germans in many aspects of residence or work legislation.
Non-EU or -EEA nationals require a valid passport and a visa to enter Germany. The one exception to this rule is for citizens of certain countries, who can stay in Germany without a visa for up to three months within a given half-year period. This time can be used to prepare for starting up a company or implementing an investment project.

Delegates from countries requiring visas should apply to the German consular offices or diplomatic missions in their home countries.

Please find more info here

Contributors requiring a letter of invitation to include with their visa application should download the template here, fill it in and return it to the European Physical Society for the final signature


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