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Shipping Instructions


XXI INTERNATIONAL CONFERENCE ON ULTRAFAST PHENOMENA, 15 - 20 July 2018, Grand Elysée Hotel, Hamburg, Germany  -- Shipping instructions --

Material needs to arrive between Monday 2 July 2018 and Wednesday 11 July 2018 at the latest.

Deliveries can only be done Monday through Friday from 8:00 am to 2:00 pm.
In case this timeline is not observed, the material cannot be accepted.

All material needs to be sent free from all charges including freight and customs duties.
Packages, which are not pre-paid will not be accepted. In case of a temporary import, the customer needs to take care about the formalities. The hotel or conference organisation will not be able to deal with this.

Shipping address:

Grand Elysée Hamburg, Receiving (Underground Garage)
Contact: Karen Kehr
Ref.: UP2018 - Name of the company, 15-20 July 2018
Rothenbaumchaussee 10
DE - 20148 Hamburg

Failure to add the full reference will result in rejection of the material, as without this information, the hotel will not be able to match the delivery to the sender.

In case several packages are sent please mark it in the reference as for example: 1/3, 2/3 and 3/3 (in case 3 packages are sent) or write the total number of package on all labels.

Deliveries can only be done via the underground garage, the hotel reception desk cannot accept deliveries.

Contact phone number in case of need: (00 49) 40 41 41 20.

The organisers will not intervene in any transportation problem. It is the consignor's responsibility to ensure that the goods are shipped in due time. No refund can be made in case of late delivery. The consignor needs to take all necessary insurances to secure his material if necessary.

For small packages including literature, donations to the conferences (such as pens), please include a pro-forma invoice indicating a symbolic value on your package clearly stipulating that the material has no commercial value and will be distributed for free at the XXI International Conference on Ultrafast Phenomena, to take place at the Grand Elysée hotel in Hamburg, from 15 to 20 July 2018. State that the material will involve no invoicing.

As soon as your material is shipped please inform the European Physical Society ( on the following:
What was sent, when, how, reference number if any, amount of packages, dimensions and weight. In case you send a flyer, please also send us a scanned copy of it.

In order to clearly identify each shipment, the name of your company needs to be put on each package. In case of several packages, number the packages.

Please transmit all these indications to your forwarder.

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Organised in cooperation with
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