Personal tools
You are here: Home registration  
Document Actions

UP2018 - Registration

The online registration system is open. Attention: It will definitely close on Monday 9 July 2018, 9:00 am CET time. After that deadline, those wishing to register need to come on site. Please check the registration times (link to open soon).

Prior registering please carefully read the terms and conditions below and then click here

 UP 2018

 Payment until 19 June 2018 

 Payment after 19 June 2018 

 Regular Member* fee

560.00 €

680.00 €

 Regular Non Member fee

670.00 €

790.00  €

 Student** Member*fee

240.00 €

360.00 €

 Student** Non Member fee 

330.00 €

460.00 €

All registration fees are net prices exempt from Value Added Tax. 

The European Physical Society is a French registered association for non profit and is not liable to VAT. For this reason the Society does not possess a VAT number.

* EPS Individual Members, Members of National Physical Societies who are members of EPS and OSA Members benefit from reduced fees. Applications for the EPS/OSA/IEEE membership fee must indicate their society and provide their membership number when making the online registration.

Not yet EPS Individual Member? Then join us and benefit from the lower fees.

** Applications for the student rates MUST be validated. After having completed their online registration, students are requested to either send a scanned copy of their valid student ID via the online registration system directly (tab student card at the top of the screen) or send it to This card must also be presented on-site when collecting the registration material.


- Welcome reception at the Grand Elysée hotel on Sunday 15 July at 18:30 (registration desks will be open that day from 16:30 to 18:00).
- Admission to the technical sessions of the conference.
- Online digest including the two-page summaries. A login and password will be given to access it.
- Online proceedings (open access).
- Exhibition running from Monday morning to Thursday.
- Coffee breaks (Monday through Friday morning) as mentioned in the programme.

Lunches are not included in the fee.



The conference dinner will take place on Wednesday evening 18 July from 18:30 to 22:00 on board of the MS Louisiana Star.
Participants wishing to attend need to register during the online registration.
An additional special cost of 30€ is requested per participant, drinks included.
Additional guest tickets for the dinner and boat trip can be obtained at a special unit cost of 80€.
The boat having a maximum capacity of 416 guests, it will not be possible to accept any person over this quota.
The rule the first paid, the first reserved will be applied until the quota is reached.
Registration is required and payment needs to be done in order to have the dinner reservation validated.
No additional tickets will be sold on-site.
Please note that the transportation to the harbour needs to be covered by the participant.


We thank Coherent Inc. who contributed to sponsor this event.

MS Louisiana Star stern wheeler

The tour will take place on Friday 20 July 2018 from 15:00 to 18:00.
In order to attend this tour, please register during the online registration.
The tour has a limited capacity of 100 persons.
Note: the quota for the DESY, XFEL tour is reached, no further reservations can be done.


Important housing information to all registrants:

The conference organisation has arranged for rooms directly at the conference location of the Grand Elysée Hotel in Hamburg. A direct link to reserve is now open. The deadline to reserve is 2 July 2018. Prior reserving read the conditions and then proceed online via the link.

Further information on housing details, click here.



Only electronic registrations are accepted. The early bird registration fees apply for payments made prior or until Tuesday 19 June 2018. In case the payment is not done by that deadline, the late bird registration fees apply.
An invoice will be generated automatically by the system. For special requests please contact:

3 Payment means:

1. Direct Visa/MasterCard credit card on line payment

2. Off line payments:

2a. Bank transfer in euros
payable to:
Bank name: BNP PARIBAS Alsace Franche Comté
Bank address: 13 rue de Copenhague, F - 67300 Schiltigheim, France
Account holder: European Physical Society
Bank code: 30004, Office code: 00440
Account number: 000 100 58 374, Key 76
IBAN: FR76 3000 4004 4000 0100 5837 476
Please quote the name of the participant and the reference UP 2018.
Please note that all bank fees are payable by the applicant.

A copy of the instruction to the bank should be sent to .
Payment must be received within 48 hours of registration date.

or 2b. Cheque in euros drawn on a French bank only
payable to: European Physical Society
European Physical Society
6 rue des Frères Lumière
F-68200 Mulhouse / France

Please quote the name of the participant and the reference UP 2018.
Payment must be received within 48 hours of registration date.

No payments "Bon de Commande" (For CNRS) are accepted

Online registrations received without information as to how payment is to be made, will not be accepted.

An administration charge of EUR 50 will be made for processing refunds. A request for cancellation must be made in writing. In the case of cancellation, requests received on or before 15 June 2018 will be refunded (less the administration charge). No refunds will be available if notice of cancellation is received after 15 June 2018.


Each requested refund due to an erroneous payment done by the client (double payment, wrong category choice, wrong registration, …) will involve a deduction of EUR 30.- to compensate for handling and bank costs. No refund request can be accepted after 15 June 2018.

To register please
click here (CLOSED)

Prime sponsor
other sponsors
Organised in cooperation with
Technical Co-Sponsors

Powered by Plone CMS, the Open Source Content Management System

This site conforms to the following standards: