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UP2018 - Postdeadline submissions


Authors are encouraged to submit postdeadline papers. The purpose of postdeadline papers will be to give conference participants the opportunity to hear new and significant results in rapidly advancing areas. The postdeadlines will be refereed and will be highly competitive. Only those papers judged to be truly excellent and compelling in their timeliness will be accepted for presentation in postdeadline sessions.

Authors must obtain approval to have their paper reviewed by and presented to an international audience. During the online submission, the person registering the paper needs to tick a box to confirm that all authors of the submitted paper agree to include the contribution in the conference programme and on line digest.

Mode of presentation: Oral only (10-15 minutes, depending on number of papers accepted).

Deadline for the submissions: The deadline is extended to Friday, July 6, 09:00 a.m. (GMT+1).

Absolutely no papers received after this deadline will be considered by the Programme Committee. Only electronic submissions will be accepted. Prior submitting read all the instructions below and then proceed online via the following link: click here (the on line system is now closed)

The postdeadline papers are scheduled for presentation on Thursday p.m. July 19 (17:15 - 19:00, Festsaal).

Authors will be notified whether their papers have been accepted by Monday July 16, directly at the Conference.

Postdeadline papers may be included in the proceedings if the authors can submit the manuscript in a timely manner.

Requested documents:

1. A short abstract (35-word text)

2. A two-page summary in pdf format (download templates: word format, pdf format, LaTeX format)
    The refereeing process will be done based on this version.

Carefully read and follow the following layout recommendations:
- Paper size: A4 format (210mm X 297mm)
- Margins: left & right = 25 mm, top & bottom = 25 mm
- Format: Acrobat (*.pdf) file
- Title: use 14pt Times bold letters centred on the page, elements and acronyms should be capitalized.
- list all authors’ names, organisation/affiliation & mailing address under the title:
Centre author name(s) on one line. Use 10-point, bold font. Author names should include first and middle names or initials followed by surname. Their affiliations must be indicated through the use of appropriate superscripts.
Centre author affiliation(s) on the following lines. Use 8-point, italic font. Affiliations should follow the format: division, organization, address. Do not use abbreviations. Add the email of the submitting author.
 
- Introductory Text
Begin your summary with the word “Abstract” in bold type followed by a bold colon. Indent left and right margins 1 cm and justify the paragraph (on both right and left sides). The font size should be 10 point. Be sure to adhere to the word limit of 35 words. Do not include scientific or engineering symbols, acronyms, numbers, bullets or lists inside the abstract.
- Main text
The first line of the first paragraph of a section or subsection should start flush left. The first line of subsequent paragraphs within the section or subsection should be indented 0.5 cm.
- Tables
Tables should be centred and numbered consecutively. Table titles should be centred above the table and in a 10-point font. If the title is more than one line, it should have margins that match the width of the table. Tables should be positioned as close as possible to where they are mentioned in the main text.
- Figures
Greyscale or colour figures should also be placed as close as possible to where they are mentioned in the text. All the figures should be centred, except for small figures less than 6 cm in width, which may be placed side by side. No part of a figure should extend beyond the typing area. Text should not wrap around figures.
Figure captions should be centred beneath figures and in an 8-point font. Figure captions should be indented 1 cm on both sides and justified on both right and left sides.
- Equations
Equations should be centred, unless they are so long that less than 1 cm will be left between the end of the equation and the equation number, in which case they may run on to the next line. Equation numbers should only appear to the right of the last line of the equation, in parentheses. For long equations, the equation number may appear on the next line. For very long equations, the right side of the equation should be broken into approximately equal parts and aligned to the right of the equal sign.
- References
References should appear at the end of the article in the order in which they are referenced in the body of the paper. The font should be 8 point, and the references should be aligned left.
Within the main text, references should be designated by a number in brackets [1], and they should precede a comma or period [2]. Two references cited at once should be included together [3,4], separated by a comma, while three or more consecutive references should be indicated by the bounding numbers and a dash [1–4].
For journal articles, authors are listed first, followed by the article’s full title in quotes, the journal’s title abbreviation, the volume number in bold, page number, and the year in parentheses.
[1] J. Itatani, D. Zeidler, J. Levesque, D. M. Villeneuve, and P. B. Corkum, "Controlling High Harmonic Generation with Molecular Wave Packets," Phys. Rev. Lett. 94, 123902 (2005).
For citation of a book as a whole: authors, followed by title in italics, and publisher, city, and year in parenthesis.
 [2] G. P. Agrawal, Nonlinear Fiber Optics, 3rd. ed., (Academic Press, Boston, 2001).
For citation of a book chapter, authors are listed first, followed by book title in italics, editors, and publisher, city, and year in parenthesis. Chapter number may be added if applicable.
[3] R. Kienberger and F. Krausz in, Few-cycle laser pulse generation and its applications, F.X. Kärtner ed. (Springer Verlag, Berlin, 2004).
For citation of proceedings, follow the individual proceedings format:
[4] Author(s), "Title of paper," in Title of Proceeding, Ed(s) Name(s), Proc. format ……
 
 - Miscellaneous
Acknowledgments, job descriptions and footnotes should not be included in the summary.
Do not add any page number. Do not use hyphens at the end of a line.
 
Directives for the electronic submission:
The submission procedure takes four steps. Besides filling the online form you need to upload a two-page abstract in PDF format. Your contribution is properly submitted after performing all the steps only. You will get a proper success message online and by email.

The online submission system properly handles numerous special characters. Details are available at the information page on special characters. Optionally you can also create mathematical symbols and formulas via LaTeX. Unfortunately some characters will get a special meaning once LaTeX is activated and the characters need to be replaced by proper code. You may also use a local LaTeX installation for abstract preparation.
 
Please take care of the following hints:
• Do not use CAPITAL WORDS for example in author names or the title (except for common acronyms).
Examples:
Do not write ULTRAFAST PROCESSES IN PHOTOSYNTHESIS but Ultrafast Processes in Photosynthesis
Do not write PETER SMITH but Peter Smith
Do not write EUROPEAN PHYSICAL SOCIETY, Mulhouse, FRANCE but European Physical Society, Mulhouse, France
However write C.N.R.S.
Be sure to not exchange the first name and the surname otherwise you will be listed by your first name in the author index.
• Prefer to use full first names. Middle initials can be added after the first name. Do not state academic titles.
Submit all the authors’ information and add as many authors as required.
The system will not allow the conference organiser to make any change and the person registering the submission is entirely responsible for entering the full and correct list of all the authors.
• Do not misuse the LaTeX functionality to alter the font. However it's acceptable to use single italic words or the usual bold notation for volume numbers in citations. Do not create empty vertical space. Do not use "\\" to create line breaks.
• You need to upload a two page summary in PDF format. If accepted, this extended version of the abstract will be included in the conference digest.

Alternative 1: Restore an already filled form
It is possible to fill out a contribution form and to create a format test but instead of submitting the contribution right away you can download your data in form of a LaTeX file. Using this file you can then later on restore the filled form.

Alternative 2: Modify an already submitted abstract
In the exceptional case an already submitted contribution needs to be modified, please fill in the key for modification you received during the contribution submission. Modifications to an already submitted contribution are only possible 1 hour after the submission (this is in order to avoid server overloading).

In the final step you will receive a submission confirmation on screen and by email. Be sure to get this confirmation to ensure the proper registration of your contribution in the conference database. The confirmation email will contain the format tests as pdf (35-word abstract and two-page summary as enclosures) for your records and a key for corrections. Corrections are authorized until the fixed deadline. After that deadline the review process will begin and no change can any longer be brought.

These recommendations are intended to avoid technical problems in the transferral of your paper to the conference digest. Failure to follow these recommendations may result in papers being returned to authors. Please note that the EPS will not manipulate or edit papers.
The summary will be published in the on-line technical digest.
Since contributed papers are selected on the basis of the summary, it should convey the original results in a succinct manner rather than describe the research topic.

Any of the following conditions may result in rejection of a paper:
- failure to submit the paper by the deadline date
- failure to complete the required fields on the web based submission form
- failure to follow the compulsory layout recommendations (a short abstract, a two page summary in pdf format)

The notification will be sent to the email address as given during the electronic submission.

Link to access the online paper submission system: click here.

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